Staff Account Setup for Funding Modules

Westerville Education Foundation GAP Initiative
The Westerville Education Foundation (WEF) is pleased to offer its GAP Initiative, which puts several powerful online funding tools into the hands of Westerville City School District educators!

These online modules are extremely intuitive and easy to use. The first step is to set up your account. Here's an important tip -- when you register, be sure to use the shorter "" for your e-mail address! 

Once you’ve completed your registration at this page, you’ll be able to explore and use these modules as soon as you’re ready! They're fairly intuitive, but if you need support, feel free to send us an e-mail at

WEF Grants
The WEF is pleased to continue offering its annual Grants Program. Grant cycles occur in the fall and spring, so be sure to watch your e-mail for information. Given the similar purpose of the Fund-a-Project module and WEF Grants Program, the WEF asks that you keep Fund-a-Project proposals to a $2,000 maximum. Any project over $2,000 should be submitted to the WEF through its Grants Program.

Online Transactions
As with any online financial transaction, bank fees of approximately 4% will be taken from revenue generated through these new modules. Please note that the WEF will cover those fees for any revenue coming through the Adopt-a-Classroom module. However, when using the Fund-a-Project module, you should incorporate these transaction fees through your funding request either on an item-by-item basis, or as a stand-alone item called “Online Fees/Expenses.” Increasing your request by 5% will provide enough revenue to cover transaction fees and the actual cost of items being purchased.

Purchases and Access to Funds
Any purchases made using Adopt-a-Classroom funds or Fund-a-Project revenue must be made through the district’s purchase order process. Reimbursement requests will not be approved. Your school office will maintain a spreadsheet of funds available for your use through the Adopt-a-Classroom module. This spreadsheet will be updated monthly. Fund-a-Project money will not be released until the project is fully funded. Important: Please do not open purchase orders until you have been notified that funds have been released and are available for your use! The attached document relates to the Adopt-a-Classroom module and specifies how those funds may be used.

Promoting Your Initiatives and Opportunities
When you are in the WEF website, you will see a small tab to the right-hand part of the screen labeled "Share." When you hover over that tab, it will open up links to all of the main social media sites available, and then some. This is a powerful way for you to promote the ability for people to adopt your classroom, fund your projects or take advantage of any of the posted community opportunities. While the Foundation will be doing its part to help promote these opportunities, any additional promotional efforts you make will be beneficial to your success in securing funding through these modules!

Working through Issues

If you're a new user, you may experience some hiccups along the way. Also, this system is largely database-driven and the information is as up to date as possible. However, that doesn't mean you won't discover an error here or there. When that happens, or if you need some support in using the site, please let the Foundation know by sending an e-mail to and we will work to address the issue as soon as possible. Thank you in advance for your patience as some answers may take some time to research through the company providing these features to the WEF website.


If You Are Not a Teacher/Licensed Staff Member

These funding modules are designed specifically for classroom teachers and other licensed educators. However, the Foundation knows that everyone has great ideas! If you're not a classroom teacher or licensed educator, you are encouraged to seek funding for your innovative ideas and initiatives through the Westerville Education Foundation's Grants Program! The grant process typically opens in the fall and applications are typically due at the start of December.


Important Links

    Adopt-a-Classroom Guidelines


    GAP Initiative Background


    Module & Program Descriptions